Document control software is essential for managing businesses documents in a way to be compliant with government and industry regulations like ISO, FDA, and more. Document control software helps organizations improve compliance, reduce risk, enhance process management, control access to information, and keep document record safe. Given its importance; companies look for the best document control in the market to manage their paperless files. On the other hand, smaller businesses tend to go for DCS that are either free or “cheap” with limited features. They are often unaware of the availability of reputable DCS in the market, that have different packages that suit all needs. For this reason, businesses looking for a suitable DCS, should narrow their search to providers that fit their industry, budget, and company size on one hand, and read the reviews on credible review sites like Capterra on the other hand. Reviews can reveal a lot!
Essential Features
People often ask about the must have features of a document control software. The essential features to look out for in a Document Control Software, are the ones that will help your business reduce storage, comply with legislation, and provide team collaboration. Below is a quick listing of the top features. These features also make a DCS stand out among competitors to be one of the best in the market.
• Archiving
• Change management
• Version control
• Security
• Technical support
Now, that we have listed the essential features, we will have a look at the best 6 Document Control Software in the market based on overall ratings found on Capterra, essential features and deployment.
**Listed by alphabetical order.
1- Digify
Digify offers secure virtual data rooms that are easy to use & take only minutes to set up. Companies save time using Digify to share confidential documents with partners, clients & investors.
Overall Rating (From 102 Users Reviews): 4.9/5
– Ease of Use: 4.8/5
– Customer Service Software: 4.9/5
– Features: 4.6/5
– Value for Money: 4.8/5
Deployment & Support
– Deployment: Mac, Windows, web-based, iOS, Android
– Support: Email, phone
– Integrations
2- EtQ Reliance
ETQ provides a compliance management platform that enables organizations to implement compliance processes, create new processes and automate and control their compliance ecosystem.
Overall Rating (From 21 Users Reviews): 4.7/5
– Ease of Use: 4.3/5
– Customer Service Software: 4.5/5
– Features: 4.7/5
– Value for Money: 4.8/5
Deployment & Support
– Deployment: Web-based
– Support: Email, phone
– Reporting
3- Intellect
Intellect QMS is a user-friendly cloud-based software solution purpose built for organizations in highly regulated industries with a need for continuous improvement and automation. Intellect QMS is an integrated and comprehensive quality management solution built on the Intellect Compliance Platform, a no-code platform that offers extreme configurability.
Overall Rating (From 43 Users Reviews): 4.4/5
– Ease of Use: 4.4/5
– Customer Service Software: 4.6/5
– Features: 4.5/5
– Value for Money: 4.4/5
Deployment & Support
– Deployment: Web-based, cloud, SaaS, iOS and Android
– Support: Business hours, Free Demo
– Online Training: Documentation, live online, webinar, and in-person
4- MasterControl
MasterControl Documents manages the entire document lifecycle, from creation through distribution, approval, and obsolescence. The solution provides a centralized repository for all documents necessary for compliance, making audits and inspections simpler.
Overall Rating (From 85 Users Reviews): 4.5/5
– Ease of Use: 4.1/5
– Customer Service Software: 4.6/5
– Features: 4.2/5
– Value for Money: 4.2/5
Deployment & Support
– Deployment: Web-based
– Support: Email, phone, live support
– Integrations
5- Qualtrax
Qualtrax is a quality and compliance software system used to manage and control documentation, automate business processes, manage customizable workflows, streamline training management, manage internal and external audits, and ensure implementation of critical industry regulations in real-time.
Overall Rating (From 50 Users Reviews): 4.9/5
– Ease of Use: 4.5/5
– Customer Service Software: 4.9/5
– Features: 4.6/5
– Value for Money: 4.7/5
Deployment & Support
– Deployment: Mac, Windows, web-based
– Support: Email, phone
– Compliance management
6- QT9
T9 QMS makes it simple to centrally manage all your documents in a way that is compliant with government and industry regulations. Includes Revision-Level Control, Automated Email Notifications & FDA 21 CFR Part 11 Electronic Signatures.
Overall Rating (From 41 Users Reviews): 4.7/5
– Ease of Use: 4.4/5
– Customer Service Software: 4.8/5
– Features: 4.4/5
– Value for Money: 4.8/5
Deployment & Support
– Deployment: Mac, Windows, web-based, iPhone
– Support: Email, phone, chat
– Training: online, webinars, in-person
Which DCS Suits your Business Best?
As mentioned above, make sure to search for vendors that suit your industry, company size, and budget. Compare, evaluate, and choose the best for your business. All listed providers, including Intellect, are good options to consider. However, Document Control Software is not a one-size-fits-all. Reach out to potential providers, ask whatever question you have and request a free demo whenever possible, before making a final decision.
If you feel that Intellect suits your needs, you can contact our experts or request a free demo. You can also read reviews from happy customers.
What’s next?
Now that you’ve learned about the best document control software, learn about “The Top 6 CAPA Software of 2021 Based on Rating and Customer Reviews“.
